Budget Periods

Budget Periods

BUDGET PERIODS 
 
Budget periods are used by the system to determine which fiscal year the budget amounts belong to.  They also determine whether the budget amounts are adopted amounts or whether the amounts are being used for projection purposes. 
 
ZERO PERIOD 
 
The majority of municipalities adopt an Annual Budget – one amount per line item to be used for the entire fiscal year. This means the budget amounts are not tied to specific months within the year. This is when the zero period is used. By using the zero period, the budget will not be assigned to a specific month, but will be assigned as the budget amount for the entire fiscal year. 
 
Enter the zero period using the same year the fiscal year starts. For example:   If the fiscal year runs 01/01/2017 - 12/31/2017 use 0/17 as the budget period. 
 
MONTHLY PERIODS 
 
Monthly periods are used for two purposes:  For budgeting on a monthly basis  For budget amendments which are adopted during the fiscal year 
 
Monthly budgets require you to assign a budget amount to each monthly period. When added together, the monthly budgets equal the annual budget amount. Budget entry options and budget routines are available to load monthly budgets.  
 
When mid-year budget amendments are required, enter the budget changes using the period during which they were adopted. This will allow you to track when the budget actually changed. 
 
For example, if the budget is amended in October of the fiscal year, you would make changes to the budget in the 10/YY period. 
 
NOTE: Making changes to the budget in the zero period will affect previously printed financial statements. 
 
 
13TH PERIOD 
 
The 13th period is strictly used by the General Ledger’s Annualize Budget Routine and is locked by the application to prevent users from entering data in this period. Annualizing a budget is usually used when you want to project the actual current year amounts out to the end of the year. 
 
This provides a projection of where your budget will be at the end of the year if you keep spending/earning at the current rate.  Annualized amounts may be copied to other budget periods using other Caselle Budget Routines. The amounts may also be included on budget worksheets and financial statements. 
 
Use the Calculate Annualized Budget (13/YY) routine under General Ledger | Budgeting | Calculate Annualized Budget (13/YY) to have the system calculate an annualized amount. 

14TH PERIOD 
 
The annualized budget created by the system in the 13th period can be copied to the 14th period, where the amounts calculated by the system can be manipulated. Use Copy Budget Amounts to a Single Period routine to copy your 13/YY annualized budget to period 14/YY’s projected budget. You can also use the 14th period to manually enter your own projected budget, line item by line item. Remember, this period is the budget play period. 
 
The budget amounts in the 14th period may be included on budget worksheets and financial statements.  
 

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