Creating Supplemental Checks - Scheduled/Planned Payout Checks

Scheduled/Planned Payout Checks 

1. Open Payroll > Employees > Enter Supplemental Checks. The Enter Supplemental Checks  Options dialog box is now displayed. 

      a. You can change the Check Issue Date. This should be done with caution because you may  have some reports that run off of check issue date such as the 941 or the Current Pay Period  Proof. 

      b. Check the Override payroll settings option to open the settings on the lower section of the  Options dialog box. 

      c. Select a Monthly period number of 4 or 5. Choose one that is not being used for your  normal payroll process. Most bi‐weekly payrolls use 1, 2 and 3. There are some using 4 for  monthly payrolls.             The choice in this case would be 5. This will exclude regular wages and  normal deductions such as health insurance and union dues from calculating on the  supplemental check. 

      d. If this is a large payout check the Federal tax rate can be modified. Per IRS publication 15‐A,  a withholding rate of 25% may be used on supplemental checks instead of the normal  calculation. To             do this check the Federal withholding rate box and enter the Percentage to  be used. (Note the Monthly pay period override will not automatically exclude Extra  Amounts on pay codes 76 and             77). 

      e. Check Deactivate direct deposit to print a paper check. Click OK.  

2. Change the mode to Single Entry Mode by clicking on the Entry Mode icon on the tool bar. 

3. For payouts that are not subject to retirement, the next step is included in the event the  employee does not have the Payout pay code assigned to them. 

4. The pay code can be added to the employee by clicking the drop down next to the Pay code:  field.  

5. The Modify Existing Employees is displayed. 

6. Click on the Select pay codes icon (left and right green arrows) as illustrated in the picture  above. The Selection dialog box below is now displayed. 

7. Select the payout 17‐00 and click Select button to move them from the Available Pay codes list  to the Selected pay codes list. Click OK.  

8. Click Close to go back to Enter Supplement Checks. 

9. Now the payout can be entered for the employee. Complete the entry as is done in Enter Payroll  checks by entering the Employee, Pay Code and Amount.  

10. Click the Lightning Bolt on the toolbar to calculate the check without creating transactions.

11. If you want the reduction in leave hours on the employee check to show on the check stub,  open Payroll > Employees > Enter Leave Time Adjustments. Enter the Employee, Pay code and  the Hours being paid out with a negative sign.   

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