How do a correct an incorrect account number on an invoice that has been and/or updated to the General Ledger?

How do a correct an incorrect account number on an invoice that has been and/or updated to the General Ledger?

You cannot change an invoice if it has been updated to General Ledger or a check has been printed. However, you can enter additional line items on the invoice to accomplish the same thing.

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To fix the General Ledger account number on an invoice that has been paid and/or updated to GL, do the following:


1. In Accounts Payable, go to Invoices and Payments > Enter Invoices

2. Enter the invoice number you are trying to fix and let it take you into Split Mode. 

3. Create an entry with a negative amount to the wrong account number.

4. Create another entry with a positive amount to the correct account number.


The amount will net to $0.00 so a check will not be cut for these entries.  Be sure to update to the General Ledger for the appropriate month.  You will then see a negative amount offsetting the original entry in the incorrect account and a positive amount posted in the correct account.