Modify Employee Time Charged to COVID-19 Leave Pay Code

Modify Employee Time Charged to COVID-19 Leave Pay Code

The Federal Government recently passed H.R. 6201, Families First Coronavirus Response Act.  A part of this Act, Emergency Paid Sick Leave, provides local government employees with the ability to be compensated for leave related to COVID-19.  This act covers leave taken from April 1, 2020 through December 31, 2020.  If time was charged to the new COVID-19 pay code prior to hours taken on or after April 1, 2020, these hours will need to be adjusted off of the employee.

ADJUST HOURS FOR AN EMPLOYEE
  1. Open Payroll | Organization | Organization.
  2. Change the Current pay period back to the pay period where time was charged prior to April 1.
  3. Click Close.
  4. Open Payroll | Employees | Enter Manual Check.
  5. Click OK.
  6. Enter a Check number.  You can simply use check number "1". 
  7. Enter the Employee Number of Employee Name and press Enter.
  8. Enter the COVID-19 Pay Code and the GL account used.
  9. Enter the number of Hours charged to this Pay Code as a negative number.
  10. Enter the Amount charged to this Pay Code as a negative number.
  11. Press Enter.
  12. Enter the new Pay Code number where these hours are going to be recorded to (e.g. Sick Leave).
  13. Enter the GL account, Hours, and Amount.
  14. Press Enter.
  15. When you are done entering the adjustments for that employee, click the Close button.
  16. The system will ask if you would like to save this check number, click Yes.
  17. You may get another message notifying you that the current check has no gross, expense, or 1099 amounts.  Simply click Yes.
  18. Open Payroll | Organization | Update General Ledger.
  19. Make sure the proper pay period is selected under Update pay periods.
  20. Click the GO button.
  21. Click Print or Print Preview.
  22. Open Payroll | Organization | Organization.
  23. Change the Current pay period back to whatever pay period it needs to be, if necessary.
  24. Click Close.

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