Recording Employee Time to a GL Activity in miTime

Recording Employee Time to a GL Activity in miTime

To record employee time and wages to a GL Activity in miTime, follow these steps:

First, we need to enable Activities for any departments that will need the ability to record their time to an Activity.  Follow these steps:
  1. In miPayOnline, login as someone with administrator rights and go to Administration | Time Entry Templates.
  2. Select the Template on the right that needs these rights.
  3. Click the Show GL Activities checkbox.
  4. Click on the Caselle Activities tab.
  5. Check the Activity or Activities that will need to be available for this department under Available Activities.  If you do not see the Activity, it is probably because you just added it into your General Ledger and miTime has not had a chance to sync those Activities.  To force a sync, follow these steps:
    1. Go to Administration | Time Tasks.
    2. Click Update GL Activities on the right.
    3. Wait a minute or so for the syncing to complete.
    4. Go back to step 5.
  6. Click Add Selected.
  7. Click the Save Template button at the top.
  8. Repeat steps 2 through 7 for each additional Template.
To enter time to a GL Activity, the individual employee will need to follow these steps.
  1. in miPayOnline, go to Time | Time Entry.
  2. Add a Task or use one of the Standard Entries that already appears in the data entry grid.
  3. in the Activity field, click the drop-down and select the appropriate Activity that time should be charged to.
  4. Repeat steps 2 through 3 for each time entry that should be charged to an Activity.

This time will automatically be downloaded to Payroll as a part of your normal process.  In addition, when you update the General Ledger from Payroll, employee wages will be updated to both the GL Account used for that time entry along with the GL Activity.  
PLEASE NOTE: The employee's benefits will also be allocated to this GL Activity.  For example, if a person spent 20% of their time on this GL Activity, 20% of their benefits will also be recorded to this Activity automatically.

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